Privacy Policy

Westcotes is committed to ensuring that your privacy is protected.

This Privacy Policy together with the Terms and Conditions of Use and any other documents referred to in it sets out the basis on which

any personal data which we collect from you, or that you or others provide to us, will be processed by us.

Please read the following carefully. By accessing, browsing or otherwise using our westcotes.com website ("the website") or contacting us

in any way you confirm that you have read, understood and agree to the terms of this Privacy Policy.

This Privacy Policy was last amended on 1^st May, 2018.

How we get Information about you

We may collect and process the following data about you as follows:

Information you give us.

You may give us information about you by completing forms, in person or on our site or by corresponding with us by phone, email or

otherwise. The information you give us may include (but is not limited to) your name, title, date of birth, address, email address, phone

number or other contact information, username, password, financial details, and the records and contents of any correspondence and

communications you have with us or any feedback which you leave for us.

You acknowledge that the information which you provide to us may amount to sensitive personal data under the GDPR and you consent to

that data being processed as set out in this Privacy Policy.

Information we may collect from you.

Each time you visit our site, we may automatically collect the following information:

Technical information, including but not limited to the Internet Protocol (IP) address used to connect your computer to the Internet,

your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and

platform, identification number, online identifier, location data and other similar identifying information required for your devices

to communicate with websites and applications on the internet;

Information about your visit, including but not limited to the full Uniform Resource Locators (URL) clickstream to, through and

from our site (including date and time); products you viewed or searched for; page response times, download errors, length of visits

to certain pages, page interaction information (such as scrolling, clicks and mouse-overs), and methods used to browse away from

the page and any phone number used to call us.

Information we receive from other sources.

We may receive information about you if you visit any other websites which we operate or use any services which we provide.

We are also working with third parties (including, for example, business partners, sub-contractors in technical, payment and

delivery services, advertising networks, analytics providers, search information providers, credit reference agencies) and may

receive information about you from them.

Please note that third parties may use cookies, web beacons and other storage technologies to collect or receive information from

your websites, apps and elsewhere on the internet and use that information to provide services including measurement services and

target ads.

Information provided by other companies who have obtained your permission to share information about you.

Cookies

Our website uses cookies to distinguish you from other users of our website. This helps us to optimise your experience of our website and

services and also allows us to improve our site. For detailed information on the cookies we use, the purposes for which we use them and

our Cookie Policy contained in this document.

How we use your information

To contact you;

To carry out our obligations arising from any contracts entered into between you and us and to provide you with the information,

products and services which you request from us;

To provide you with information about other goods and services that we offer.

To provide you, or permit selected third parties to provide you, with information about goods or services which we feel may

interest you.

To assist us in the improvement and optimisation of advertising, marketing material and content, our services and the website

(including, without limitation, via third parties);

To notify you about changes to our service;

To ensure that content from our site is presented in the most effective manner for you and your computer;

To verify your identity;

As part of our efforts to keep our site safe and secure and to prevent or detect fraud;

To provide customer support;

To comply with the requirements imposed by law or any court order.

Description of processing

The following is a broad description of the way this organisation/data controller processes personal information. To understand how your

own personal information is processed you may need to refer to any personal communications you have received, check any privacy

notices the organisation has provided or contact the organisation to ask about your personal circumstances.

How we will use information we collect about you

In addition to the purposes listed above, we process personal information to enable us as a letting agent to carry out property management

services; promote and advertise our services; maintain our own accounts and records; and support and manage our employees.

Type/classes of information processed

We process information relevant to the above reasons/purposes. This may include:

personal details

family details

lifestyle and social circumstances

employment and educations details

goods and services

financial details

all information contained in references.

We also process sensitive classes of information that may include:

racial or ethnic origin

religious or other beliefs

trade union membership

physical or mental health details

To administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey

purposes;

To improve our site to ensure that content is presented in the most effective manner for you and your computer;

To allow you to participate in interactive features of our service;

To measure or understand the effectiveness of advertising we serve to you and others and to deliver advertising to you and others

(including via selected third parties);

To make suggestions and recommendations to you and other users of our site about goods or services that may interest you or them

(including via selected third parties).

How we will use information about you we receive from other sources.

We may combine this information with information you give to us and information we collect about you. We may use this information and

the combined information for the purposes set out.

Disclosure of your information

Where necessary or required we share information with but not limited to:

business associates

suppliers of goods or services

financial organisations

credit reference agencies

debt collection and tracing agencies

local and central government

police forces

current, past and prospective employers

employment and recruitment agencies

educators and examining bodies

other companies in the same group

Our Landlords,

Other local letting agents.

We may disclose your information to third parties:

In the event that we buy or sell any business or assets, in which case we may disclose your personal data to the prospective seller or

buyer of such business or assets;

If Westcotes Properties Limited or substantially all of its assets are acquired by a third party, in which case personal data held by it

about its clients will be one of its transferred assets;

If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or

apply our terms of use and other agreements; or to protect the rights, property or safety of Westcotes Properties Limited, our

clients, or others. This includes exchanging information with other companies and organisations for the purposes of fraud

protection and credit risk reduction.

Our site may from time to time contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a

link to any of these websites, please be aware that these have their own privacy policies and that we do not accept any responsibility or

liability for these policies. Please check these policies before submitting information to these websites.

Where we store your information

The Google analytics data we collect from you may be stored at, a destination outside the European Economic Area ("EEA"). Google

analytics participates in a reciprocal security scheme the EU-US Privacy Shield, and as such provides equivalent protections as the GDPR.

Other information we collect about you is stored on secure uk web servers. [ie. Email enquiries and electronic documents you send to us,

and contracts you sign with us].

By using our website, or otherwise submitting your personal information to us, you agree to this transfer, storing or processing of your

information.

Once we have received your information Westcotes Properties Limited will use strict procedures and security features to try and prevent

unauthorised access to ensure that your data is treated securely and in accordance with the GDPR. Unfortunately, the transmission of

information via the internet is not completely secure. Although we will do our best to protect your information, we cannot guarantee the

security of information transmitted to our site. Any transmission is at your own risk and you agree that we will not be liable for any breach

of security unless it has been proved that we have been negligent. We do not accept any responsibility for the protection of information or

images provided to third party online sites that link to or from our website.

Your rights

Your information will be held for at least six years for legal, regulatory and accounting purposes and thereafter for as long as reasonably

necessary to fulfil the purposes as detailed in the how we use your information section above. You have the right to withdraw consent for

us to process your information and for its use for marketing purposes. You have the right to withdraw consent for us to process your

information at any time.

You have the right to withdraw consent for us to pass your information to third parties for marketing purposes. This will result in us

ceasing to offer the goods and services to you.

If you no longer wish to be contacted by third parties for marketing purposes, please follow the instructions in their marketing

communications, or consult their privacy policies about how to unsubscribe from their communications.

Access to Your Information

You have rights to the following information:

The purpose(s) for which we are processing your information;

The categories of personal information we hold about you;

The recipients or categories of recipient to whom the personal data have been or will be disclosed;

The period for which we will store you information; or the criteria used to determine that period;

You have the following additional rights:

To a copy of the information we hold about you. You can ask us to send this to you or direct to a third party and in commonly used

electronic form;

To rectification or restriction of the way in which we are processing your information; or to object to us processing it;

To erasure of your personal information provided it is no longer necessary for the purposes for which it was collected; or where

there is no legal basis for Westcotes processing it.

Where we have collected information about you from sources other than yourself, information about those sources;

To ask us whether any decisions are being taken about you by automated means and if this is happening; information about the

logic involved and any significant consequences on you;

To ask us about the appropriate safeguards we are take if we transfer your information to a third country or international

organisation.

You can exercise any of these rights at any time by writing to the Data Protection Officer, Westcotes Properties Limited, 255 Knighton

Church Rd. South Knighton, Leicester, LE2 3JQ or by emailing admin@westcotes.com. We may charge a reasonable fee to cover our

administrative costs.

If you are not satisfied about the way in which your information is handled you have the right to lodge a complaint to the Information

Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Rectifying or Updating your information

You must ensure that any information you provide to us is correct and complete. You can ask us to rectify or update your personal

information at any time by email toHYPERLINK "mailto:admin@westcotes.co" admin@westcotes.com or by writing to the Data Protection Officer, Westcotes Properties Limited, 255

Knighton Church Rd. South Knighton, Leicester, LE2 3JQ

Changes to our Privacy Policy

If we change our Privacy Policy we will post the changes on this page and may place notices on other sections of the website and/or notify

you by email.

How to contact Westcotes with questions:

The data controller responsible for your information is Westcotes Limited. You can contact us online at admin@westcotes.com or by post

at Westcotes Properties Limited, 255 Knighton Church Rd. South Knighton, Leicester, LE2 3JQ if you have any questions or complaints

regarding our use of your information. As a data controller we are registered with the Information Commissioner's Office, and our

registration number is CSN5733886.

Geolocation

Certain devices can detect your approximate location, via latitude and longitude. The accuracy of this data is not in the control of

Westcotes. If this feature is requested, Westcotes will prompt you to provide your permission to access your location data for the purposes

of providing you with results or directions based on your current location. You can disable location settings within your browser or app.

Cookies and tracking

The Westcotes website and applications may collect anonymous data about how you use our services in order to help us improve future

functionality.

Westcotes use Google Analytics, which is a web analysis service provided by Google. No data that personally identifies an individual

(such as a name, email address or billing information) is tracked, collected or uploaded. Westcotes may collect and report on the adoption

and usage of specific features, crashes and exceptions and other useful, anonymous metrics. More about HYPERLINK "https://www.google.com/policies/privacy/"Google's Privacy Policy. If you

do not want these cookies to be stored on you device when you are using our website, simply set your device to block cookies for our

website, you should still be able to use the website after you have done this. We do not provide a cookie opt out function on our website

due to the technical complications in that the only way to implement this is to store “an opt out cookie” on your device, so negating the

entire concept of not storing cookies on your device.

Indemnity

You acknowledge that you are solely responsible for the use to which you put this website and all the results and information you obtain

from it and that all warranties, conditions, undertakings, representations and terms whether expressed or implied, statutory or otherwise are

hereby excluded to the fullest extent permitted by law.

Save in respect of liability for death or personal injury arising out of negligence or for fraudulent misrepresentation, we and all

contributors to this website hereby disclaim to the fullest extent permitted by law all liability for any loss or damage including any

consequential or indirect loss or damage incurred by you, whether arising in tort, contract or otherwise, and arising out of or in relation to

or in connection with your access to or use of or inability to use this website.

Whilst we take every care to ensure that the standard of this website remains high and to maintain the continuity of it, we do not accept

any ongoing obligation or responsibility to operate this website (or any particular part of it).

If any part of our terms and conditions is deemed to be unenforceable (including any provision in which we exclude our liability to you)

the enforceability of any other part of these conditions will not be affected.

These terms and conditions and your use of this website are governed exclusively by English law. This does not affect your statutory rights

as a consumer.

Westcotes Properties Limited Registered company No. 03551411 address is: 255 Knighton Church Road, South Knighton, Leicester LE2

3JQ

ACCOMMODATIONFOR STUDENTS& PROFESSIONALS

Privacy Policy

ACCOMMODATION
FOR STUDENTS
& PROFESSIONALS